Where blackboards and overhead transparency projectors were the dominant audio-visual in the classrooms of the past, new technology has replaced these seasoned veterans in many functions.  Equipment such as LCD  projectors, computers, videotape, and DVD have become regular components for many lectures and discussions.  If you plan to utilize audio-visual technology in your class or program, this quick introduction will  get you started and help to avoid last-minute disasters.

The Most Important Item: Booking Rooms, Equipment, and Technicians

Step 1 - Room Booking
Before any AV services can be offered you must book a room.  Room bookings are done through the Scheduling Office in the Facilities department, x51366 or ksgreservations@harvard.edu.

If the location you want to book depends on the AV support offered in that room, you can visit our
Room Equipment Matrix, or you can call/email us at x50493 or media_services_request@ksg.harvard.edu.  (This does not mean that the AV is booked, however.)

Step 2 - AV Equipment & Technician booking
After booking a location, you will need to visit our website (this website) to fill out a Media Request form.  You must complete an online Media Request form to book any AV service.  Request forms are located at:

http://www.ksg.harvard.edu/studioksg/requests.htm

For a one-time request, fill out the Media Request.  For a class or program that repeats in the same day & location, and has the same AV/media needs for each session, fill out the Repeating Schedule Media Request.  For video conferencing, fill out the Video Conference Request.  A minimum of 3 days notice is required to guarantee AV support, and a minimum of 1 week notice is required to guarantee video conference support.

If you would like a technician present on-site for the duration of the event, please indicate this in the Comments section at the end of the form.  (Labor charges may apply.)  A minimum of 1 week notice is required for technician requests.

After you submit the form you will receive an email from us confirming that everything has been booked.

Availability of AV Equipment in Classrooms & Conference Rooms

Most class and conference rooms have permanently installed equipment housed inside a cabinet at the side of the room.  This includes a computer, VHS VCR, and audio cassette recorder.  The room is also equipped with a ceiling mounted LCD projector, wall screen, and video input for a laptop computer.  To see exactly what's available in each room, visit our Room Equipment Matrix.

Media cabinets usually have a set of instructions posted in them on how to use each piece of equipment.  There are more extensive instructions located on our Media Instruction page.

We strongly encourage all PowerPoint users to visit the PowerPoint Presentation Tips link for some solid guidelines on how to get the most out of PowerPoint.


General StudioKSG Information

Please read through the links on the left toolbar for more information about StudioKSG and our services.  We are proud to be able to assist you in your class or program and look forward to working with you.

The StudioKSG Team

 

visit the SERVICES page, PRICING page, INSTRUCTION page, or the HOME page

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