Departing Employees
Information for the Departing Employee
Information Technology Services will disable your network access and email account following your last day of work.
You are responsible for working with your employing office to ensure that any personal files or messages are deleted and any business-related files or messages are appropriately stored or transferred.
- any files you have stored on your M: drive on the network or other electronic media
- any files you have stored on the departmental L: drive on the network or other electronic media
- e-mail, calendar entries, etc. in your own account
- e-mail, calendar entries, etc., in any generic/department accounts you have used
There are several options for taking your email messages with you, all described in the document "Ways to Save Email" (login required) in the Information for Faculty & Staff database.
If you provide Information Technology Services with a forwarding email address, they will ensure that any email sent to you for 30 days following your departure date will be forwarded. This email forwarding service will expire when your account is deleted.
Please unsubscribe from any listservs that you have currently addressed through your Harvard email account to stop the flow of email following your departure.
Do not give your passwords to anyone else; rather transfer the files and/or email messages to your supervisor.
If you have questions about any of the procedures above, contact your FSA.
Information for the Supervisor:
Work with your departing employee to transfer any e-mail messages or other files that you need as records.
If you wish, we can set up an auto reply message on your employee's email indicating whom to contact for service at HKS now that this person has left.
If for some reason you need access to the employee's account after they have left, we need authorization from HKS Human Resources to grant these rights.
Please discuss with your FSA the best way to do this. Do not share any passwords.
